Qarbi designs, builds, and runs AI workflows that take real work off your team — lead follow-up, proposal drafting, support tickets, reporting, AR collection. For non-tech business owners who want an expert partner, not another SaaS subscription.
Most of the AI work happening in your business right now isn't working. Here's why:
You've bought ChatGPT seats, Zapier, three "AI" tools your CRM vendor upsold you. Nothing talks to anything. The work still happens in someone's head — and they go on holiday twice a year.
A senior AI engineer is $200k+ a year. Hires take six months. You don't need a research lab — you need someone to ship workflows that work on Monday and didn't break overnight.
A bot that answers FAQs is not the same as an agent that drafts proposals, qualifies leads, or runs your AR follow-up. Most "AI consultants" can't tell the difference. You shouldn't be paying them to learn it on your dime.
Half the agency market is no-code automations duct-taped together by people who can't debug them when they fail. Yours will fail. Probably at 2am on Black Friday. Then what?
Sound familiar? There's a better way.
We're tool-agnostic — n8n, Make.com, OpenAI, Anthropic, custom Node or Python — whatever fits the job. You own the IP. Workflows ship with logging, monitoring, and a playbook for when something breaks at 2am.
Two weeks. We sit with your team, map every repeatable task in your business, score them by ROI vs. effort, and hand you a prioritized backlog of automations worth building. You can take the roadmap and run — or have us build it.
Two-to-four week sprints. We design and ship one production-grade workflow at a time — lead follow-up, proposal drafting, support triage, intake, reporting. Live, monitored, documented. You own the IP and can take it elsewhere.
For workflows where a single prompt isn't enough. We build bespoke agents that hold context, call tools, escalate to humans, and handle real complexity:
We run the workflows we build. Monitor performance, tune prompts, manage model costs, scale up or down as your business shifts. Workflows aren't "set and forget" — your data drifts, your prompts age, model APIs change. The retainer that turns a one-off automation into a permanent productivity gain.
24/7 monitoring. Monthly tuning review. Cost-per-execution tracking. We know if a workflow breaks before you do.
Learn more about Managed Ops →You're running a $5M–$200M store and your team is buried in repeatable work — customer service triage, catalog updates, abandoned-cart sequences, supplier emails, marketing repurposing. We automate the boring 80% so your team can focus on the 20% that actually grows the business.
See ecommerce automations →Bookings, intake forms, follow-up, no-show recovery, reactivation — every one is a workflow that should run itself. We build AI workflows for clinics, salons, allied health, and service businesses that turn admin overhead into revenue capacity.
See clinic automations →Proposal drafting, client reporting, project status updates, lead qualification, onboarding. The work that's killing your margins is the work AI does best. We build it once, run it forever, and you keep the recurring revenue without the recurring cost.
See agency automations →Lead enrichment, SDR follow-up, quote generation, CRM hygiene, account research, deal intelligence. Your reps shouldn't be doing data entry — they should be selling. AI workflows handle the rest.
See sales automations →We sit with your team for a week, watch how the work actually happens, and produce a ranked backlog of automations worth building. You leave with a roadmap whether you hire us or not.
First workflow goes live by end of week 4. Built on the right tool for the job — n8n, Make, custom code, whichever fits — fully documented, with logs and monitoring from day one.
Once the first workflow is live and paying its own bill, we layer in the next, and the next. Most clients are running 4–8 production workflows by month six. You can adjust priorities between sprints.
No lock-in. Stay on a managed-ops retainer and we run the workflows for you. Or take everything we built and run it yourself — you own all the IP. No hostage situations.
“I'm so proud to see Qarbi grow, and am proud to support this growth as well. There are a lot more opportunities on the horizon and there's nothing better than tangible evidence and work quality, and Qarbi has demonstrated this time and time again.”
Because nobody on your team is an engineer. ChatGPT is a tool; an automation is a system. Tools die when the person using them goes on holiday. Systems run whether you're paying attention or not. We build systems that don't need a human in the loop unless something genuinely needs human judgment.
No. We're tool-agnostic. Most workflows ship on n8n or Make for transparency, with custom Node or Python where it matters. Models come from OpenAI or Anthropic depending on the task. You own the IP. If you ever want to take it elsewhere, you can.
Most production workflows run $50–$500/month in model costs at typical SMB volumes. We monitor cost-per-execution and tune for you. Big spikes get flagged before they become invoices.
Every workflow ships with logging, alerting, and a runbook. If it breaks at 2am, our managed-ops retainer means we know before you do. We fix it, we tell you what happened, and we adjust the workflow so it doesn't happen the same way twice.
First workflow live in 2–4 weeks. Most clients see the workflow pay for its build cost within 60–90 days. The audit alone usually surfaces 4–8 high-ROI automations you didn't know were possible.
Almost never. We free your existing team from the boring 80% so they can focus on the 20% that needs human judgment. Most clients use the time savings to grow without hiring — same team, more output.
Fair question. Our founder Jack has 8+ years of engineering experience and has shipped 600+ production features for clients in Australia, the US, and Europe. We've been Ultracommerce's engineering partner since 2023 — they trusted us to ship hundreds of enterprise features for their commerce platform. We communicate in fluent English, overlap with AU/US business hours, and we're used to working with Western operators who expect senior-level execution.
We're a boutique studio, not a 200-person agency. Our core team is lean by design — senior engineers with 5–8+ years of production experience each. When a project needs it, we scale with trusted specialists, not warm bodies from a bench.
A practical, Magento-specific guide to generating SEO-optimised AI product descriptions for 5,000+ SKU catalogues in 2-3 days: model selection in AUD, structured prompt framework, Magento REST API pipeline, stratified QA sampling, ACCC compliance, and real internal data from a 2,400 SKU run.
Compare 5 AI chatbot solutions for Magento 2 with AUD pricing, real integration methods, conversion data, and ACCC compliance requirements. Includes a custom Claude API chatbot architecture.
A first-hand guide to running AI-powered SEO on a Magento store: technical audits in 4 hours, meta tags for 5,000 products for AUD 25, full schema coverage overnight. AUD pricing, AU compliance, and the limits we have hit.